What is EN ISO 27358:2011?

EN ISO 27358:2011 is a professional technical standard that provides guidelines and requirements for the storage and management of electronic records. It focuses specifically on the principles and functional requirements for software used in electronic records management systems (ERMS).

The Purpose of EN ISO 27358:2011

The purpose of EN ISO 27358:2011 is to ensure that electronic records are properly managed and preserved in a way that maintains their integrity, authenticity, and reliability. The standard sets out best practices for the design, implementation, and maintenance of ERMS, with the ultimate goal of facilitating the long-term preservation of electronic records.

Key Requirements of EN ISO 27358:2011

EN ISO 27358:2011 outlines several key requirements that must be met by software systems used for electronic records management:

Authentication and Access Control: The software should provide mechanisms for authenticating users and controlling their access to records, ensuring that only authorized individuals can view, modify, or delete records.

Metadata Management: The software should support the creation, capture, and management of metadata associated with electronic records, including information about their content, context, structure, and provenance.

Conversion and Migration: The software should include tools and capabilities for converting records from one format to another, as well as for migrating records from one system to another, while preserving their integrity and usability.

Audit Trails: The software should generate comprehensive audit trails that can track and record all actions taken on electronic records, ensuring accountability and enabling the detection of any unauthorized or improper activities.

Long-Term Preservation: The software should support the long-term preservation of electronic records, including the ability to store and protect records in a way that ensures their authenticity, integrity, and accessibility over time.

In Conclusion

EN ISO 27358:2011 is an important standard for organizations and institutions that need to manage electronic records effectively. By following its guidelines and requirements, they can ensure that their records are properly preserved and can be trusted as authentic and reliable sources of information for years to come.