What is ISO-PAS 28360:2013

ISO-PAS 28360:2013 is a professional technical standard that provides guidelines and requirements for the management of records in business systems. It was developed by the International Organization for Standardization (ISO) with the aim of ensuring effective record-keeping practices across various industries. This article aims to explore the key aspects of ISO-PAS 28360:2013 and its significance in improving records management within organizations.

Scope and Objectives

The scope of ISO-PAS 28360:2013 encompasses all types of records, regardless of their format or medium, and applies to both physical and electronic records. The standard emphasizes the importance of creating and maintaining accurate, reliable, and authentic records throughout their entire lifecycle. Its primary objective is to facilitate the systematic management of records, enabling organizations to meet legal, regulatory, and operational requirements while ensuring accessibility and usability.

Key Requirements

ISO-PAS 28360:2013 lays out specific requirements that organizations should adhere to for effective records management. One of the key requirements is the establishment of a record management regime, which includes assigning responsibilities, developing policies and procedures, and providing appropriate training to employees. This ensures that everyone within the organization understands their role in managing records and follows consistent practices.

Additionally, the standard emphasizes the need for records to be properly organized, classified, and indexed to facilitate easy retrieval and accessibility. It suggests implementing standardized naming conventions and metadata schemes to enhance searchability and streamline information retrieval processes. ISO-PAS 28360:2013 also highlights the importance of regular monitoring and auditing of record management processes to ensure compliance and identify areas for improvement.

Benefits and Implementation

Adopting ISO-PAS 28360:2013 offers numerous benefits for organizations. Proper records management improves operational efficiency, reduces the risk of errors and misinformation, and enhances decision-making processes. By following the guidelines and requirements outlined in the standard, organizations can also demonstrate their commitment to transparency, accountability, and good governance.

Implementing ISO-PAS 28360:2013 requires a systematic approach and collaboration across different departments within an organization. It involves assessing existing record-keeping practices, identifying gaps, and devising strategies to address them. Organizations may need to invest in appropriate technologies and infrastructure to support effective records management. Regular training and awareness programs are also essential to ensure compliance and foster a culture of strong records management throughout the organization.

In conclusion, ISO-PAS 28360:2013 is a valuable standard that provides guidelines and requirements for effective records management. By implementing this standard, organizations can enhance their record-keeping practices, improve operational efficiency, and meet legal and regulatory obligations. It promotes transparency, ensures accountability, and fosters good governance. As records play a critical role in decision-making processes, complying with ISO-PAS 28360:2013 is vital for organizations that seek to optimize their information management systems.