What is EN ISO 27308:2011?

EN ISO 27308:2011 is a technical standard that specifies the requirements for document management systems. Document management systems are software tools used to track, manage, and store electronic documents and images of paper-based information. This standard provides guidelines for organizations to ensure that their document management systems meet certain quality and performance criteria.

The Importance of EN ISO 27308:2011

Implementing EN ISO 27308:2011 is crucial for organizations as it helps them improve efficiency, enhance document security, and maintain compliance with applicable regulations. By following this standard, companies can streamline their document-centric processes, reduce errors, and optimize their overall operations.

Key Requirements of EN ISO 27308:2011

The standard outlines several key requirements that document management systems must fulfill. These include:

Document control: The system should have mechanisms in place to control the creation, review, approval, distribution, and obsolescence of documents.

Records management: It should facilitate the classification, indexing, storage, retrieval, and disposal of records.

Security: The system should ensure the confidentiality, integrity, and availability of documents and records.

Compliance: It should comply with legal, regulatory, and contractual obligations related to document management.

Auditability: The system should allow for auditing and monitoring of document-related activities, ensuring transparency and accountability.

Benefits of EN ISO 27308:2011 Compliance

Organizations that comply with EN ISO 27308:2011 can reap various benefits. Firstly, it enables them to effectively organize and store documents, making it easier to retrieve information when needed. This leads to time and cost savings by reducing the effort required to search for documents. Secondly, compliance enhances document security, protecting sensitive information from unauthorized access or loss. Additionally, complying with this standard helps establish a structured approach to document management, fostering collaboration, and improving workflow efficiency.

In conclusion, EN ISO 27308:2011 plays a crucial role in guiding organizations in implementing effective document management systems. By adhering to this standard, companies can optimize their processes, improve productivity, and ensure that their document-related operations meet stringent quality and security requirements. Compliance with EN ISO 27308:2011 is a testament to an organization's commitment to efficient and secure document management practices.