What is EN ISO 19788:2019? .

EN ISO 19788:2019 is a standard developed by the International Organization for Standardization (ISO). It provides guidelines and requirements for the implementation and maintenance of information and documentation in the field of records management. This standard aims to ensure that organizations can effectively manage their records, both physically and digitally, throughout their lifecycle.

Key Principles

EN ISO 19788:2019 is based on several key principles of records management. These principles include authenticity, reliability, integrity, and usability. Authenticity refers to the trustworthiness and reliability of records, ensuring they are what they claim to be and have not been tampered with. Reliability ensures that records can be trusted as evidence of past events or actions. The principle of integrity ensures that records are complete and accurate, with no unauthorized changes. Usability refers to the ability to access and retrieve records when needed, making them available to authorized personnel at all times.

Implementation Guidelines

The standard provides implementation guidelines for organizations to establish and maintain effective records management systems. It highlights the importance of establishing a records policy and defining roles and responsibilities within the organization. The standard also emphasizes the need for proper training and awareness programs to ensure employees understand their obligations in managing records. Additionally, it outlines the requirements for records creation, capture, classification, storage, and disposal in both physical and digital formats. The standard encourages the use of metadata, indexing, and search capabilities to facilitate record retrieval and usability.

Benefits and Impacts

Implementing EN ISO 19788:2019 brings several benefits to organizations. It helps improve efficiency and productivity by enabling quick and easy access to necessary information. By ensuring the reliability of records, it reduces risks associated with legal disputes or compliance violations. Effective records management also supports decision-making processes, as it provides accurate and reliable information for analysis and evaluation. Moreover, implementing this standard can lead to cost savings by optimizing storage space and reducing the need for physical records. Overall, EN ISO 19788:2019 helps organizations establish a solid foundation for effective records management.