What is BS EN ISO 15489-2:2016?

BS EN ISO 15489-2:2016 is an international standard that provides guidance on the management of records in various types of organizations. It specifically focuses on the design, implementation, and maintenance of a records management program. This standard offers valuable insights and recommendations on how to establish and operate an efficient records management system that complies with legal and regulatory requirements.

The Importance of BS EN ISO 15489-2:2016

In today's digital age, organizations face significant challenges in effectively managing their vast amounts of records. BS EN ISO 15489-2:2016 addresses these challenges by providing a framework for developing a records management strategy tailored to an organization's specific needs. By adhering to this standard, organizations can ensure the integrity, reliability, and accessibility of their records throughout their lifecycle.

Implementing BS EN ISO 15489-2:2016 helps organizations improve their decision-making processes, reduce risks associated with incomplete or inaccurate records, and enhance overall efficiency. Additionally, compliance with this standard fosters transparency and accountability, allowing organizations to build trust with stakeholders and demonstrate their commitment to ethical and responsible record-keeping practices.

Main Features of BS EN ISO 15489-2:2016

This standard outlines several key features that organizations should consider when establishing a records management program:

Policy and Responsibility: Organizations need to develop a clear records management policy and assign responsibilities to individuals or teams to ensure effective implementation.

Planning and Strategy: A well-defined strategy should be developed to handle the entire lifecycle of records, including creation, maintenance, use, and disposition.

Supporting Framework: Adequate resources, infrastructure, and technology should be in place to support the records management system.

Implementation and Operations: The standard provides guidelines on organizing, controlling, protecting, and retaining records throughout their lifecycle.

Monitoring and Evaluation: Regular audits and reviews should be conducted to ensure compliance with the standard's requirements and identify areas for improvement.

The Benefits of BS EN ISO 15489-2:2016 Compliance

Complying with BS EN ISO 15489-2:2016 offers organizations a range of benefits:

Efficient and effective management of records, leading to improved decision-making processes and operational efficiency.

Enhanced risk management, reducing the likelihood of legal and regulatory non-compliance.

Increased transparency and accountability, fostering trust with stakeholders.

Better protection of sensitive information through appropriate security measures.

Facilitation of business continuity, as important records are systematically managed and accessible even in times of crisis or change.

In conclusion, BS EN ISO 15489-2:2016 provides organizations with a comprehensive framework for establishing and maintaining an efficient records management program. By implementing this standard, organizations can benefit from improved record integrity, increased efficiency, and enhanced compliance with legal and regulatory requirements.